Specialist, Accounts Payable Data Entry – USA Job Vacancy

Job Summary

The Accounts Payable Clerk is primarily responsibility for collecting, processing and maintaining all accounts payable records, for all company markets. This position is also responsible for processing invoices and researching accounts payable issues that arise.

Essential Job Duties and Responsibilities

Ensures accurate and timely processing of invoices in accordance with established policies and procedures.

Responsible keeping accurate monthly log of AP records.

Posts invoices in the computer.

Researches vendor statements, phone calls and discrepancies.

Verifies invoices to receiving documents.

Acts as a liaison between corporate accounting and various vendors, markets and associates.

Inputs and maintains vendors in the accounts payable system.

Maintains records for all accounts payable transactions.

Assists in monthly closings.

Performs filing as needed.

Performs other duties as assigned

Physical and Mental Demands

This position will spend long hours sitting and using office equipment and computers. The position may also entail light lifting of supplies and materials occasionally, up to and including 20 pounds in addition to reaching, stooping, standing, and walking. This position requires the ability to talk, hear, compare, compute, compile, copy, analyze, coordinate, synthesize, negotiate and communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment

Standard office working environment that may be busy and noisy at times.


Education and/or Experience

High School diploma or equivalent is required.

Minimum of five years of experience in accounts payable.

Great Plains experience preferred.

Skills/Specialized Knowledge

Ability to read, write and understand English.

Ability to use a personal computer and advanced working knowledge of email, Microsoft Word, Excel, and accounting software systems.

Ability to use general office equipment, such as telephone, fax machine, printer, and copier.

Ability to perform advanced mathematical and accounting functions.

Ability to follow and apply Generally Accepted Accounting Principles (GAAP).

Excellent customer service and interpersonal skills; ability to relate to others.

Professional verbal and written communication skills.

Strong organizational and time-management skills.

Ability to multi-task.

Ability to make quick and effective decisions.

Ability to analyze and resolve problems.

Ability to set and meet goals.

Ability to consistently meet deadlines.

Ability to maintain flexibility and creativity in a variety of situations.

Ability to maintain confidentiality.

Ability to respond effectively to sensitive inquires or complaints.

Other Requirements

Must maintain professional appearance.

Ability to be at work on a regular and consistent basis; Overtime may be required for this position.

USA Job Vacancy