Office Assistant – USA Job Vacancy

Are you organized, personable, and interested in being a part of a team that works to make your community safer? If so, the District Attorney’s Office may have the position for you.

We are recruiting to fill an Office Assistant I position. This is a clerical support position that provides administrative support for the Fairbanks District Attorney’s Office. We are looking for someone with good work ethic and administrative experience. We would also like someone who works well with others in a team environment. You’ll need to be comfortable working with common office equipment, the ability to enter data quickly and accurately, and be able to efficiently perform administrative duties that keep processes moving in a fast-paced office.

Key responsibilities include:

  • Data entry into a case management system
  • Maintaining & locating office files in a fast paced environment
  • Scanning and uploading documents into, and retrieving information from, an electronic database
  • Performing general clerical duties, including, but not limited to: scanning, photocopying, mailing, and filing
  • Receiving and processing incoming e-mail and documents
  • Answering a multi-line phone and directing calls as appropriate
  • Providing assistance to members of the public and other agencies

We are looking for an incumbent with the following demonstrated strengths:

  • Strong computer skills utilizing Microsoft Office products, and experience inputting and retrieving information within a database
  • The ability to stay calm, professional, and focused while maintaining a high level of accuracy through frequent interruptions and changing priorities
  • Experience as a receptionist handling distraught or dissatisfied clients/customers both in person and on the telephone
  • The ability to use sound, independent judgment within established guidelines
  • The ability to handle and maintain confidentiality of highly sensitive information with discretion and tact
  • Excellent attendance, punctuality, and a strong work ethic

This is a very interesting position and never a dull moment. Applicants should be aware, however, that due to the nature of the work being done in this office, the incumbent must have the ability to tolerate exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

The incumbent must also maintain the strictest of confidences with information they will be exposed to and have access to. While legal office experience would be a plus in this position, it is not required. If you believe you have the right qualities for the job, we would like to hear from you.

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN).
MINIMUM QUALIFICATIONS:

High school diploma or G.E.D.;

OR

Acceptance in full standing by an accredited college (this includes acceptance in a concurrent enrollment or dual enrollment program);

OR

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 3 or higher in: Graphic Literacy (formerly Locating Information), Applied Math, and Workplace Documents (formerly Reading for Information).

Special Note:

ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development’s Alaska Job Centers.

“Acceptance in full standing” means acceptance to a post-secondary program by a college or university and does not require enrollment or participation in the program. This includes acceptance in a program offering college credits while in high school, or both high school and college credits, but does not include taking advanced placement courses in high school.

Some positions in this class require the incumbent operate a State vehicle. Such positions require the selected candidate possess a valid driver’s license and be 18 years of age or older on or before the first day of employment.

ADDITIONAL REQUIRED INFORMATION:

COVER LETTER
A cover letter is required for this position. The cover letter should highlight any appropriate education and work experience required to meet the minimum qualifications and address the desired traits listed in the posting. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

Your cover letter will be used as a writing sample.

APSIN
Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

CONTACT INFORMATION:
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

For specific information in reference to the position please contact the hiring manager:
Kimberly Kiehl
Law Office Manager
Phone: 907-451-5970
Fax: 907) 465-5419
Email: kim.kiehl@alaska.gov

USA Job Vacancy