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This is just one of the several exciting career opportunities that are currently available.
JOB SUMMARY: The Project Adminstrator, assigned to a specific client, will help the team organize and manage its portfolio of projects.The Project Administrator will work in a support role to the larger Corporate Security projects team. The Project Admin is responsible for the creation, storage and updating of project records from internal and third-party resources.The Project Admin will need to be comfortable working in a fast-paced environment often with little or no predefined process.
The project administrator key purpose is providing recording keeping and organisational support of day to day tasks for the APAC and India project teams
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essent
The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
The Essential Functions Include:
Represent Pinkerton’s core values of integrity, vigilance, and excellence.
Perform non-routine research, analysis, and administrative tasks related to the coordination and oversight of variety of projects focused on the daily operations.
Support organizational and operational aspects of the services the team provides including scheduling, project setup, planning, data management, controlling, and closing.
Determine training program priorities based on guidance of the team. Schedule trainings; coordinate with internal stakeholders, external consultants, and vendors to implement training plan, and ensure trainings are completed.
Track and report data on supported projects.
Assisting the PM team with record keeping using inhouse tools
Running new and existing reports on projects, POP and Client’sassets
Setup of project records in Clarizen and PlanGrid
Maintaining project records such site drawings and as installed information on internal web sites
Collating POP works intake information for the POP coordinator
Follow up with Technical Project Managers (TPMs) for site, project and drawing information of new and expansion of sites
Reviewing existing processes and simplifying them through consultation with stakeholders
Drive internal and external process improvements, consulting with cross-functional and vendor teams to understand the needs and pain points and solve workflow issues to ensure operational excellence.
Research and identify both security and business needs and identify solutions to business problems, such as: collection, review and analysis of information that enables managers to make sound recommendations.
Accurately perform administrative tasks including records maintenance, filing, data entry, and etrics management.
Correctly scan, process, document, and dispose of executive communications in accordance to standard operating procedures.
Prepare and deliver weekly reports.
All other duties, as assigned.
Minimum Hiring Standards
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
Must haveaHigher School/Year 12 Certificateor equivalent qualification.
Must be willing to participate in the Company’s pre-employment screening process including abackground investigation.
Must be at least 18 years of age.
Must have a reliable means of communication (i.e., email, cell phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the Australia.
Must have the ability to speak, read, and write English.
An equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company will be considered.
Ableto manage simultaneous projects in fast-paced environment with minimal supervision.
Analytical, problem solving, and troubleshooting abilities.
Knowledge of business and management principles.
Excellent partnership and communication skills.
Able to solve complex problems; uses good judgment and discretion.
Attentive to detail and accuracy.
Able to organize workload efficiently in order to meet all deliverables and deadlines with minimal to no supervision.
Serve as an effective team member; willing to assist others.
Excellent verbal, written, and presentation skills.
Able to evaluate the reliability of sources and credibility of information.
Computer skills; Microsoft Office.
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
Must undergo and meet company standards for background and reference checks, drug testing, and behavioral selection survey.
Maintain composure in dealing with authorities, executives, clients, staff, and the public occasionally under conditions of urgency and in pressure situations.
Exposure to sensitive and confidential information.
Regular computer usage.
Ability to handle multiple tasks concurrently.
Must be able to see, hear, speak, and write clearly in order to communicate with employees and/or customers.
Manual dexterity required for occasional reaching and lifting of small objects and operating office equipment.
Close and distance vision and ability to adjust focus.
Ability to stand for long periods of time.
Travel, as required.
Pinkerton is an equal opportunity employer and provides equal opportunity to all applicants for all positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status or any protected status by local, state, federal or country-specific law.