smart jobs in sydney

Full Job Description
Our job is to be bold at work.

It starts with an insatiable curiosity about clients, colleagues, and the future. At Forrester, we believe curiosity powers progress. Forresterites bring a diversity of opinions and the courage of their convictions to collaborate on the ideas and initiatives that change the course of business. As a trusted advisor to the most influential companies in the world, we live at the nexus of what’s next.

About This Role:
The goal of the Office Coordinator is to support the Sydney office by maintaining an organized, pleasant, and functional working environment by providing quick, efficient, and high-quality support. The Office Coordinator is part of the Europe and APAC team and reports into the manager based in the United Kingdom.

Office coordination/reception

Cover switchboard and reception in a professional manner.
Maintain the inventory of Forrester collateral and Forrester stationary.
Assist with printing orders for Australia with external vendor.
Update and maintain Forrester forms and corporate services databases.
Manage and control incoming and outgoing mail services (national, international couriers, and interoffice).
Invoice coding and budget management.
Assist with general queries from staff both locally and from other global offices.
Assist with management of corporate travel program.

Office facilities

Take responsibility for the overall presentation of the building and the office environment.
Liaise with the landlord and third-party suppliers to ensure efficient maintenance of the building.
Assist with office remodeling and internal office moves.
Coordinate the flex working system via desk booking app and ensure safety protocols for all employees are adhered to.
Order and set up food and beverage needs for company and client events, including workshops, client interactions and office events.
Assist with internal and external meetings, such as catering, conference calls and AV equipment set up, room layout, and finding suitable venues.
Work with other European and APAC offices to ensure processes and procedures align globally.
Responsible for day-to-day office tasks.

The ability to react quickly and intelligently in a fast-paced environment.
Self-motivation and the ability to work independently and as part of a team.
Flexibility to overcome time zone challenges for team and one-on-one meetings with the manager.
High work rate and willingness to roll up your sleeves to take on any task.
The ability to follow a structured schedule and accept positive and negative feedback.
Excellent verbal and written communication skills.
Strong organization skills and attention to detail.
Computer proficiency and familiarity with MS Office suite essentials.
Proven team player and someone who is reliable, punctual, and have a professional demeanor.

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Forrester Research is an equal opportunity employer and is committed to providing a work environment that is free from all forms of discrimination, including sexual harassment.

Data Protection

The information provided by you in this application will be used for the purposes of recruitment and, for successful applicants only, for personnel administration and management purposes and to comply with the employer’s obligations regarding the retention of employee records. If your application is unsuccessful, Forrester Research, Inc., its subsidiaries, affiliates, and/or service providers (collectively “Forrester”) will retain your personal information on secure file solely to consider you for future recruitment opportunities.

By submitting your resume/CV, you consent to Forrester’s retention of the information provided on a secure file for personnel administration and management purposes and/or in order to consider you for future employment opportunities and to the transfer of the information provided to:

Forrester’s offices in the US and other countries outside the European Economic Area; and Service providers engaged by Forrester for the purposes of processing applications for employment who may be located outside the European Economic Area.