Overview

Executive Assistant – Group Life & Investments

Trusted by 4.5 million Australians

Support one of our dynamic Executive team members

Working together. A im ing higher

We are looking for an experienced Executive Assistant who whilst working directly for one of our Executive team, is the type of person that will roll their sleeves up and get things done. You will be commercial and take an active interest in the business, providing all administrative support to our Chief Commercial Officer for the Group Life and Investments business unit.

What will you be responsible for?

Managing phone calls and incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to email and letters

Managing diary, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues

Working closely with the Chief Commercial Officer and GMs to keep them well informed of upcoming commitments, following up as appropriate

Ensuring the Chief Commercial Officer have relevant and appropriate documentation in advance of meetings and events

Reviewing and editing reports, presentations etc. as required

Developing content for communications either internally or externally at the direction of the Chief Commercial Officer

Ensuring requests/action items for the Chief Commercial Officer, GMs and/or Board are proactively followed up and resolved in a timely manner

Coordinating 1:1, coaching sessions and performance reviews for all direct reports, and ensuring relevant paperwork is submitted on time

Planning and organising team meetings, events and communications

Arranging domestic and international travel plans and itineraries

Managing ad hoc requests and/or projects from the Chief Commercial Officer and GM leadership team as required

Reporting and expense management

Providing ad hoc support to customer and brand team and actively drive engagement and effectiveness

Communicating directly, and on behalf of the Chief Commercial Officer, with the Executive Team and their respective EAs on a range of matters

Pro-actively establishing and maintaining strong working relationships with the Executive Team and Executive Assistant.

Functional responsibilities for the Executive & Personal Assistants within TAL

What are we looking for?

A minimum 5-8 years’ experience operating at the Executive Assistant level

Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy

Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times

The ability to effectively work across all levels of the organisation and to work closely and effectively Executive Assistants

Excellent writing skills

Your ability to demonstrate a high degree of initiative

Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail

Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook

You’re always accountable for your actions. You never give up. You strive to find the best outcomes for customers and partners. And, you value working together to find the best solutions for problems.

Important to us

Every Australian life is different. And we know the value of having different people from all walks of life with varied points of view.

Work is a big part of life, and we work hard to make it one of the best parts. We offer a workplace that’s inclusive and flexible, supporting our people with options that let them make the most of their careers. We don’t just say it; we do it.

We want to grow with you. Achieve with you. And support you to do your best work. We’re always looking for people who want to go further with us.

Why not see where we can go together?

Doing the right thing

Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyone’s responsibility.

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