Full Job Description
Location Denver, Colorado | New York, New York | Seattle, Washington

Business: HBO Max

Position Type: Full Time

Job ID 181656BR

Company Overview

WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

HBO is one of the most respected and innovative entertainment brands in the world, serving iconic, award-winning programming to 140 million subscribers globally. A subsidiary of WarnerMedia, HBO is the world’s most successful pay TV service with an extensive array of programming that includes some of the most notable titles to be on television, including drama series Succession®, Watchmen®, Westworld®, Big Little Lies®, Game of Thrones®, The Sopranos®, Band of Brothers® and The Wire®, as well as comedy series Barry®, Insecure® and Sex and the City®. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

HBO Max is the future of entertainment and storytelling.

WarnerMedia’s streaming entertainment offering, HBO Max launched in May 2020 and is the culmination of some of the most innovative new technology and greatest creative talent in the industry. Anchored by the entire HBO service, arguably the greatest brand in television, HBO Max also features fan favorites from the WarnerMedia library including Warner Bros., New Line, DC, CNN, TNT, TBS, truTV, Turner Classic Movies, Cartoon Network, Adult Swim, Crunchyroll, Rooster Teeth, Looney Tunes, and more. HBO Max is home to key third-party library acquisitions such as Friends, South Park and Doctor Who. Along with more than 50 exclusive Originals in its first year, from the likes of groundbreaking creative talent such as J.J. Abrams, Ridley Scott, Jordan Peele, Steven Soderbergh, Michael Mann, Mindy Kaling, Reese Witherspoon, Anna Kendrick, Greg Berlanti, Melissa McCarthy, Robert Zemeckis and other visionaries. Find out more information atHBOMax.com.

The Job

We are looking for an experienced Executive Assistant to join our team to support the Vice President along with the organization. The ideal candidate will have strong communication, coordination, collaboration, and prioritization skills to facilitate daily operation of this exciting new effort.

The Daily

Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
Scheduling meetings.
Making domestic/international travel arrangements.
Handling catering and event requests.
Answering phones and responding to caller questions.
Filing, faxing, and copying sensitive documents both physical and digital.
Expense reports and invoice processing.
Coordinate and prioritize VP networking, including strong interpersonal communication skills to outwardly represent team and culture
Responsible for providing set-up support and help for new staff; including arranging office furniture, phone, IT, computer, supplies, ID cards, etc.
Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.
Adherence to sensitive timelines, deadlines, and confidential materials.
Build and maintain excellent relationships with key cross-divisional personnel and external partners.
Seek opportunities and make suggestions to improve internal processes.

The Essentials

Minimum 5+ years of prior administrative work experience
Bachelor’s degree a plus
A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary
Excellent writing skills along with report and letter formats knowledge
The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks
Must be a proactive team player
Strong organization and communication (written and verbal) skills
Excellent interpersonal and customer service skills

The Nice to Haves

Experience with Concur, Clarity, Ariba, Confluence, Jira, and Asana