smart jobs in melbourne

Full Job Description
Job Description

Location: Melbourne | CBD

Job type: Full time / until 30 June 2021

Organisation: Department of Education and Training

Salary: $70,791 – $85,956

Occupation: Administration/Secretarial

Reference: VG/DET/SEPSG/20005271

An exciting opportunity to join Strategy and Integration Division as VPS3 Executive Assistant as soon as possible until 30 June 2021 with a possibility of an extension.

Full-Time, Fixed-Term (Until 30 June 2021)

The Successful Candidate will provide executive level support and coordination to the Executive Director of the Strategy and Integration Division.

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This role will perform a full range of secretarial and administrative support functions including:

Managing the Executive Director’s calendar and associated collation of supporting materials (papers, folders, briefings, etc)
Making travel arrangements
Correspondence management
Organising, recording and tracking documents in the Executive Office in line with Departmental policies and processes
Managing workflow to the Executive Director to ensure timely approvals and progression of work
Recording meeting minutes
Other duties as directed by the Executive Director

This role will undertake functions listed in the attached Position Description by providing prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and effective administration of the executive office.

For more details regarding this position please see attached position description.

Department of Education and Training is committed to diversity. The Department places considerable effort and resources into responding to the needs of staff with a disability. People from disadvantaged groups are encouraged to apply for this position. If you require assistance, with the recruitment process, have accessibility or adjustment requirements, please communicate with the contact person listed on this job advertisement or contact the People Division via email: vps.hr.services@edumail.vic.gov.au

Information about the Department of Education and Training’s operations and employment conditions can be obtained from the following websites: www.education.vic.gov.au and http://www.education.vic.gov.au/hrweb/Pages/default.aspx.