Full Job Description
Coordinator, Accounts Payable

The Armani Group is one of the leading fashion and luxury goods groups in the world today with 10,500 direct employees, 12 production plants and more than 2,704 boutiques in 60 countries around the world. It designs, manufactures, distributes and retails fashion and lifestyle products including apparel, accessories, eyewear, watches, jewelry, home interiors, fragrances and cosmetics under a range of brand names: Giorgio Armani, Emporio Armani, and Armani Exchange.

To perform the day to day processing of accounts payable transactions to ensure company finances are maintained in an effective, up to date and accurate manner, inclusive of compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals, as well as, gathering purchase orders, check requests etc, and prepare payments.

Description of Responsibilities

To coordinate the quality review of the Giorgio Armani store expenses including freelance invoices, check request, mail checks and utilities.
Support payable processing according to timeframes which will optimize productivity of company funds.
To review, audit and enter Giorgio Armani store merchandise invoices.
Analyze and report on month-end and year-end payable activity for review.
Allocate account charges against appropriate budgets.
Prepare various audits, reports and research reports as assigned by the Senior Director of Accounts Payable.
Preform expense quality review of associates, batching and entry of expense invoices.
Merchandise data entry, filing and apply wire payments.
Review vendor statement and investigate any past due invoices.
Ensure that all invoices are paid according to agreed terms of payment.
Investigate old outstanding items, respond to telephone and written inquiries from operations and vendors and resolve vendor disputes in a timely manner.
Provide accurate and timely reporting as defined by management.
Advise management of potential situations that would have an impact on the operations of the company.
Follow internal control procedures established to prevent duplicate payments.
Assist with any additional duties and responsibilities assigned by supervisor.

Overview of Critical Duties

Review and verify invoices and check requests.
Sort, Code and Match invoices
Set invoices up for payment
Enter and upload invoices into system.
Track expenses and process expense reports.
Prepare and process electronic transfers and payments.
Prepare and perform check runs.
Post transactions to journals, ledgers and other records.
Reconcile accounts payable transactions.
Prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.
Research and resolve invoice discrepancies and issues.
Maintain vendor files.
Correspond with vendors and respond to inquiries.
Produce monthly reports.
Assist with month end closing.
Provide supporting documentation for audits.

Computer proficiency (MS Word, MS Excel, MS PowerPoint)
High School Diploma or GED required
Bachelors degree required
At least 2 years of experience in the field
Excellent communications skills both written and verbal

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