Overview

Full Job Description
Job Description:
This position is responsible for acting as receptionist and clerical staff for their assigned office location. The administrative secretary will perform organizational and clerical duties as assigned.

HOURS PER WEEK: Non-Exempt

Full Time
Regular hours entail Monday-Friday 9am-5pm
Must be flexible to meet program needs

FUNCTIONS:
Serve as a receptionist for the region

Respond to phone calls and greet people in a positive and respectful manner

Act as the ‘first point of contact’ for Cayuga Centers guests

Project a professional, friendly and helpful presence

Assist with organizational and clerical duties as assigned

Assist with arranging travel and accommodations for program staff

Assist with file organization, and storage

File paperwork in each program file

Retrieve mail and run other various errands

Ensure office organization

Conduct food ordering and processing for agency events

Conduct office supply audits

Sort and distribute agency mail

Prepare agenda and collects materials for meetings, and conferences; take minutes and keep records of proceedings

Required Experience:
High school diploma required; bachelor’s degree strongly preferred
Experience working in a busy human services office- strongly preferred
Strong communication and organizational skills and ability to handle numerous tasks – required
Strong skills in Microsoft Office required
Knowledge of clerical and office procedures
Bi-lingual – English-Spanish required. All agency documents and records are in English, so English writing proficiency required. Position itself requires Spanish speaking, writing, and reading proficiency
Ability to work well with people from many cultures, non-English speakers, and LGBTQ children
Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment
Valid driver’s license in a state located within the assigned region
Ability to travel to other agency locations as required

PHYSICAL REQUIREMENTS:
Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs
Completing paperwork -Such as copying and stapling
Answering phones, processing mail, filing, lifting packages approximately 6-8 lbs
Must be able to lift up to 50 pounds
Sit/ride in vehicles, busses, subways, trains, planes – public transportation for lengthy periods of time
Walk up/down stairs
Walk to enter/exit subway and other public transportation
Walk several blocks to get to required location

From: Cayuga Centers

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