Overview

Full Job Description
The New York Times is a creative environment where people with different backgrounds and skill sets come together to develop the products that deliver our journalism to millions of people around the world. As an Administrative Assistant, you will play a crucial role in the success of our executives and in building a culture for the team. You will support executives in the teams that build our website and mobile apps, assisting with day-to-day tasks that help keep the department running smoothly.

It is critical that you have a “roll up the sleeves and get it done” attitude to ensure our teams run efficiently and successfully. The ideal candidate is a multitasker, extremely well organized, hands-on, proactive, and excited to be a part of an important brand.

In this role, you’ll partner closely with department leaders, and will serve as the main point of contact for operations & staff support, fulfilling a vital function in assisting our cross functional teams.

Our team highly values its culture, and you will play a key role in creating a positive work environment. Throughout the course of your duties, you will be privy to highly confidential information and must display the utmost discretion and professionalism.

There will be multiple daily tasks that will be part of this person’s responsibilities.

Some responsibilities include, but are not limited to:
Managing calendars, scheduling meetings, handling visitors and booking conference rooms

Manage travel bookings of airfare / hotels / transportation

Preparing monthly expense reports & managing purchases within the department

Assisting with miscellaneous office management tasks

Coordinating for events like department All Hands & large group meetings

Attending weekly meetings, managing agendas, note taking & facilitating meeting deliverables

Assisting with presentations & documents for leadership teams

Communicating & coordinating regularly with leadership teams

Providing a wide range of operational support and assisting with special projects as they arise

Maintaining department organizational charts, distribution lists, team lists & seating charts

Implementing communication strategies across the department

Planning events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department

Building and managing relationships with various departments throughout the organization, as well as other administrative assistants

Back-up support to other Administrative/Executive Assistants as needed

Qualifications:
Bachelor’s degree

Experience managing multiple complex calendars and scheduling appointments

Strong interpersonal skills – able to effectively interact with all levels of management and staff in a highly professional manner

Ability to identify and tackle problems and make suggestions for improvements

Knowledge of G-Suite [Gmail, Google Slides/Sheets/Documents/Drive/Forms]

Ability to learn new systems and software

Some experience with Workday is preferred

No task too big or small attitude

Collaborative and eager to learn

#LI-AM1

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local “Fair Chance” laws.

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