We’re looking for a friendly, self-motivated, organised Administration Coordinator to provide timely and high-quality administrative support to our central Australian Services business functions. Your attention to detail, computer literacy, and great interpersonal skills will ensure that our teams can continue working effectively to make the world a better place for children.
Save the Children is no ordinary not-for-profit.
We’re ambitious, creative and outspoken. We stand up for children’s rights. We want all children to be educated, healthy and live a life free from violence. We’ve been working with families and communities in Australia as a trusted support for children for nearly 70 years. More information on our work in Australia is available here.
Where you come in:
In this full time, permanent role, you will report to the Executive Assistant (to the Executive Director of Australian Services), providing administrative support to our central business functions, including training and event coordination, finance support, system support/administration, assistance with travel bookings, general administrative assistance and reporting for donor activities. You’ll be based ideally in Melbourne, Brisbane or Sydney, though other locations will be considered, and will work predominantly from home.
You will make an impact to by:
Managing strong working relationships and providing high quality administrative support
Providing comprehensive meeting support, including scheduling, organising agendas, taking minutes, through to ensuring meeting outcomes are actioned
Assisting with the generation and coordination of general reporting and Board and Executive reporting
Facilitating procurement and travel arrangements
Supporting new starter onboarding and inductions
Supporting finance and systems processes including data entry, managing purchase orders, invoicing and finance administration
Does this sound like you?
You’re a highly motivated, adaptable all-rounder, ideally with a background in providing administration support across teams, and you’re willing and able to learn new systems. Your organisational skills and your attention to detail will provide efficient and effective support to the team. You’re personable and friendly, happy to roll up the sleeves and help out, and you easily build strong positive relationships with stakeholders.
This role requires:
Advanced typing and computer literacy skills, including advanced skills in the Microsoft Office suite, spreadsheet management, databases and graphic software
Strong and concise written and verbal communication skills
Exceptional customer service skills, including the ability to manage a diverse range of internal and external stakeholders
Exceptional organisational and time management skills
Accurate and quality data entry and attention to detail
Ability to work under pressure, adapt to change and deliver to tight deadlines
The ability to work autonomously and under limited supervision, as it’s likely the role will be predominantly home-based
Having a certification in business or administration would be great, but if you don’t, we can help you to access appropriate training. Relevant experience will also be looked upon favourably.
Working at Save the Children is more than just a job.
It’s the feeling of knowing that your work is contributing to making the world a better place for children and working with others who feel the same. In addition to a connection to social causes, you will have access to:
Competitive salary plus fully salary packaging benefits
Individual learning plans to assist in your career development
Internal employment and development opportunities
Friendly and flexible work environment
Additional annual leave options
We’d love to hear from you. Submit your cover letter and resume by clicking on one of the buttons in the ‘Apply’ section.
Position Description – Administration Coordinator, Australian Services
Applications close Tuesday 23rd February 2021.
At Save the Children, we seek a workforce that is as diverse as our society – in race, ethnicity, gender, age, sexuality, cultures and beliefs – and reflects the communities we work in. We believe diversity and inclusion are fundamental to our culture and core values and we demonstrate this commitment through all our employment practices. Our inclusive workplace culture contributes to making Save the Children a great place to work. We strongly encourage Aboriginal and Torres Strait Islander applicants to apply.
Save the Children Australia is a child-safe organisation. All employees are required to undergo a National Police Check, a Working with Children Check where necessary, and sign our Child Safeguarding Policy and Code of Conduct.
Save the Children Australia supports the Inter-Agency Misconduct Disclosure Scheme. If you are successful in your application, we will request consent to access HR held information pertaining to your last 5 years of employment. You can read about the Scheme and our commitment to Safeguarding here