Part time position – 24 hours per fortnight
Evening and weekends – rotating shifts
Mental Health – Acute Inpatient Service
Excellent benefits including salary packaging

About the Company

St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia’s leading Catholic not-for-profit healthcare providers.

About the Department

The Acute Inpatient Service, through a multidisciplinary team approach, provides ongoing specialist treatment and support to meet the identified needs of consumers who suffer with a serious mental illness and associated high level of disability in the City of Yarra and Boroondara.

About the Role

An exciting opportunity currently exists for an experienced Administration Assistant interested in working within the Acute Inpatient team of a designated mental health service.
You are an experienced and skilled Administration Assistant with high level communication skills, who is looking for an opportunity to demonstrate their talent within this varied and busy role.

The classification for this position is YC88 ($58,442.80 per annum pro rata).


The Administration Assistant will be familiar with the policies relating to Admission and Discharges and Mental Health Tribunal as stipulated by the Department of Health
The Administration Assistant must have the ability to relate to staff, patients and others in the workplace both verbally and in writing
Provide support to AIS medical staff to ensure discharge summaries are completed and dispatched in a timely manner
The Administration Assistant must maintain a high level of customer service and professional standards at all times
Act as a front line contact for the Service by providing a responsive and professional reception function
All documentation, information and data management are managed in systems that are highly functional, confidential and meet the Department, Organisation and legislative requirements.

Qualifications, Skills and Experience

Knowledge, experience and ability in the provision of reception functions.
Well-developed interpersonal and communication skills.
Proven ability to work with minimal supervision.
Ability to determine workload priorities and meet deadlines.
Experience in working with medical records or the ability to learn within a reasonable timeframe.
Relevant secretarial and administrative experience, preferably in a health, university or educational setting


Salary Packaging
Employee Assistance Program
Staff Car Park


Please attach your resume and cover letter to your application.

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Position Description and Critical Job Demands Checklist:Review the following documents:
JR115883_AIS Admin Assistant PD.pdf

Contact Details:
Amanda Cleary, Administration Manager, 9231 4121, amanda.cleary@svha.org.au

Alternate Contact:
Holly Franceschi, Manager, Health Information, 9231 4805, holly.franceschi@svha.org.au

Closing Date:
16 March 2021 11:59pm

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