Finance Assistant / Bookkeeper – Part-Time – USA Job Vacancy
Reports to: Finance Manager
The Mark Morris Dance Group (MMDG) is seeking a part-time Finance Assistant whose primary responsibilities are to serve as the bookkeeper for all on-site Dance Center activities including The School, The Store, Studio Rentals, and a Wellness Center as well as the Dance for PD program. This 20 hour a week part-time position plays an integral role as part of a Finance/HR team of five, including the CFO, Finance Manager, Budget Manager and Payroll Manager/Benefits Administrator. The Finance Assistant will gain a comprehensive understanding of the role of the Finance department in a performing arts institution that comprises a professional touring dance company and community-based dance center. The ideal candidate is a detail-oriented individual with strong accounting skills looking to learn and contribute to the non-profit field.
The successful candidate will join a community of dedicated arts and administrative professionals who are propelled by Mark Morris’ commitment to artistic excellence, access to the arts, and the impact that arts have in connecting and engaging communities. Our core values include celebrating our diverse community, pursuing excellence in all that we do, advancing access, exposure and opportunity to dance and music, and cultivating creativity.
Responsibilities include but are not limited to:
Prepare and process weekly cash deposit for The School (Adult and Children’s programs)
Reconcile payments from 3rd party payers – ClassPass, KidsPass and Harkness Center
Prepare and process weekly cash deposit for Studio Rental program
Reconcile daily credit card batches and post payments received from The School, The Store, Dance for PD and other MMDG programs
Assist Rental Programs Manager with monthly Studio Rental reconciliation
Process and reconcile Gift Certificate and Class Card purchases and donations
Generate weekly journal entries for School and Rental activities
Reconcile monthly merchant services statements (Amex, MC/Visa)
Generate monthly journal entries for expense category recodes to departments
Support Budget Manager and Finance Manager as needed
Prepare and process weekly deposit for online Store and off-site sales
Process purchase orders, receivers, inventory adjustments, and interfacing with accounting software
Conduct bi-annual inventory physical count in conjunction with the Marketing Department
Additional duties include: attending weekly Finance and Education department meetings, assisting with annual Audit preparation, general filing and scanning documents in support of the Finance Manager and Payroll Manager/Benefits Administrator.
You will be successful in this role if you:
Are Independent and Intuitive – You can work autonomously with minimum supervision but also know when you need to seek advice from your peers.
Enjoy Details and Data Entry – You enjoy working with data and are exceptionally organized with an acute attention to detail. You value accuracy
Are an Accounting Detective – You find great satisfaction in reconciling discrepancies and account balances. Your ultimate reward is solving the mystery and closing the month on time
Align with our Core Values – You work well with others towards a common purpose to achieve shared goals by developing and maintaining responsive, cooperative and mutually beneficial internal and external relationships
Associate/Bachelor’s Degree in Accounting or 1-2 years of accounting experience particularly working in the general ledger
Proficient with MS Office Suite and excellent Excel skills
Experience with accounting software
Experience with Blackbaud Financial Edge, Counterpoint POS, Mind Body POS, Active, and Eventbrite a plus
Compensation and Benefits:
$20 – $25 per hour
Paid vacation, sick/personal leave, holidays and bonus days
Pre-tax Commuter benefit
Access to the Wellness Center (MMDG’s on-site exercise facility), free dance classes for you and your family, and subsidized studio rental rates at the Dance Center
You will be asked to submit the following as part of your online application:
1-page Cover Letter
Complete résumé highlighting relevant experience
Only candidates selected for an interview will be contacted. No phone calls please.
Incomplete submissions will not be considered.
We are an Equal Opportunity Employer committed to a diverse workforce and do not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status.
The internationally renowned Mark Morris Dance Group (MMDG) has received “highest praise for their technical aplomb, their musicality, and their sheer human authenticity.” (Bloomberg News). Founded in 1980, the Dance Group performs the repertory of choreographer Mark Morris, hailed as the “the most successful and influential choreographer alive, and indisputably the most musical” (The New York Times), whose work is acclaimed for its ingenuity, musicality, wit, and humanity. Live music and community engagement are vital components of the Dance Group. It has toured with its own musicians, the MMDG Music Ensemble, since 1996, and regularly collaborates with orchestras and opera companies around the world. In addition to 20 full-time dancers, the organization employs 45 full-time staff, and more than 125 part-time staff, teaching artists, and musicians.
In the heart of the Brooklyn Cultural District, the Mark Morris Dance Center, founded in 2001, is the hub of dance and music education in Brooklyn. The nine-studio building provides affordable classes in multiple genres for people of all ages, levels, with and without disabilities, accompanied by live music. The studios, a performance space, a Wellness Center, and ancillary spaces are all available to the community and to nonprofit organizations at subsidized rates. MMDG’s Community Education Programs partners with public and private schools and community centers to provide customized classes. MMDG also offers customized dance workshops for persons with Parkinson’s disease and their caregivers in 10 locations in all 5 boroughs.
MMDG programs in NYC and worldwide engage 85,000 people annually. Propelled by core values of community, access, excellence, and creativity, MMDG is committed to ongoing equity, diversity, and inclusion work to ensure its programs are welcoming and accessible to all.