Administration Officer – Qatar Job Vacancy
QR23413 – Administration Officer | Qatar Airways | Doha
Organisation: Qatar AirwaysJob Function: Flight OperationsDivision: Flight Operations (Division)Employment Type: Full Time – PermanentCity: Middle East | Qatar | DohaLast date of application: 12-Feb-2020
Welcome to a world where ambitions fly high.
From experienced pilots to dynamic professionals embarking on new careers, Qatar Airways is searching for talented individuals to join our award-winning team.
We take pride in our people—a dynamic and culturally diverse workforce is essential to why we are one of the finest and fastest growing airlines in the world.
We offer competitive compensation and benefit packages.About the role::
Provide a range of administrative, logistical and organisational support to the Senior Vice President Fight Operations (SVP FO) as well as the whole team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs/ interviews/ SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals. To effectively support the preparation of reports and handles special projects related to the activities of the department.
Manage and co-ordinate internal and external communications including handling all calls to SVP FO office in efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the Senior Vice President Flight Operations.
To act as first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to SVP FO taking follow-up action where appropriate.
To act as the link between various departments and other related QR departments as well as external stakeholders.
To provide administrative support to the SVP FO including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minutetaking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diary management, photocopying, faxing, and any other related duties.
Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
To assist in the maintenance and delivery of policies and procedures in the areas of human resources, health and safety.
To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination.
Plan, organise and prioritise tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.
To maintain the highest standard of professional conduct at all times with clients and colleagues.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit. Perform other department duties related to his/her position as directed by the Head of the Department.
Relevant College or University qualification to min Bachelor’s level
Minimum 4 years relevant experience .
Practical experience in a fast-moving, multi-task environment
Job Specific Skills:
Excellent relationship and networking skills.
Proven commercial skills and business acumen.
Ability to develop a good network within QR.
Strong decision making and problem solving skills.
Excellent planning and time management.
Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
Ability to work independently, as well as part of a team.
An eye for detail, including when under pressure.
Ability to self-organise, manage time, prioritise work and meet deadlines.
Strong inter-personal and verbal communication skills.
Teamwork and relationship building.
Communication and Influencing.
Proactive and strategic planner.
Exhibits Integrity and honesty with the ability to gain the confidence and respect of others.
Calmness under pressure.
Committed, enthusiastic and motivated.
Willingness and desire to entertain new ideas and seize opportunities.
Willingness to accept and encourage constructive challenges.
Note: you will be required to attach the following:
1. Resume / CV
2. Copy of Highest Educational Certificate
3. Copy of Passport